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Invoice Processing Coordinator

Norfolk, Norfolk, United Kingdom

Main Purpose of the Role:

Invoice verification and purchase order verification for all shipping activities related to terminal expenses, port dues expenses, vessel expenses and crew expenses on behalf of ZIM USA.

Major Areas of Responsibility:

Validate and verify all shipping invoices related to terminal, port dues, vessel and crew expenses against SAP purchase orders and vendor agreements.

Main Tasks:

Monitor common errors and work on resolutions in invoice coding and corrections of purchase order creation in SAP for USA.

Monitor the update of vendor rate condition terms in SAP and work with both area Procurement and ORF-GI to ensure vendor rates are maintained in system on current basis for USA.

Provide training support for MM module related to purchase order activity and invoice processing as needed for US agency.

Handle all validation of invoices and research all discrepancies, provide back-up, comply with Terminal and Port Operation agreements and submit amendments. 

Verify automatic purchase orders to relevant vendor invoices in SAP to expedite posting of vendor expenses.

Create manual purchase orders for all expenses that do no generate systematically.

• Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.  

• Expertise in at least one shipping industry functional (e.g. Operations, Logistics, Finance, etc.) is preferred. 

• Working knowledge of Microsoft Excel to include pivot tables, V-Lookup is needed. Word, Power Point and Outlook also recommended.

• Knowledge of Agenteam, SAP FI/CO and Procurement modules is preferred.