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Operations Coordinator

BIT
Full-time
On-site
Tulsa, Oklahoma, United States
$24 - $28 USD hourly
Full-time
Description

 A cover letter and resume are required to apply.


Build in Tulsa Background:

The mission of Build in Tulsa is to close the racial wealth gap in America by catalyzing multi-generational Black wealth through tech and entrepreneurship. Build in Tulsa is dedicated to providing Black entrepreneurs with the human, social, and financial capital needed for success in commercializing new products and services into the marketplace. Central to our work is our network of accelerators including ACT Tulsa, Lightship and Techstars, designed to meet underrepresented Black and Brown entrepreneurs wherever they are in their journey. Build in Tulsa helps entrepreneurs build skills, build networks, and build capital to take their businesses to the next level. 

Build in Tulsa is providing a suite of services including training and workshops to get founders accelerator-ready, mentoring and networking events to introduce entrepreneurs to each other as well as strategic partners, and connecting entrepreneurs to potential sources of capital. Build in Tulsa is also addressing some of the barriers that many Black entrepreneurs face by providing free coworking space, cost of living assistance, funding for technology and other microgrants.


Build in Tulsa Team Values:

Innovation: Taking a forward-thinking approach to how BIT operates to uniquely support our community.

Resilience: Adapting quickly and evolving continuously to ensure that BIT will endure and thrive beyond whatever we may encounter in an unknown tomorrow.

Collaboration: Being a partner to our Black entrepreneur and business community, whether that means mentor, supporter, side-by-side problem solver, idea bouncer, connection maker, or whatever else it takes to help them succeed.

Respect: Honoring the history that BIT is rooted in, and honoring the intelligence, hard work, and dedication that each BIT community member puts into building their business.


Position Summary:

Build in Tulsa is looking for a detail-oriented, passionate, problem-solver that wants to support Build in Tulsa operations. This position requires someone who can juggle multiple tasks, is adept at spreadsheets, CRMs, and data management, and is willing to do it all with a smile. The ideal candidate has 

  • strong problem-solving skills with the ability to adapt to changing priorities and handle unexpected challenges effectively.
  • the capacity to work autonomously while also collaborating effectively within a team environment, demonstrating flexibility and a proactive attitude.
  • a passion for community engagement and economic empowerment, with a genuine interest in contributing to the growth and success of entrepreneurs and their businesses.
  • a proactive approach to learning and professional development, staying abreast of industry trends and best practices in operations and administration.
  • the ability to maintain confidentiality and discretion when handling sensitive information and interactions.

We’re committed to the legacy of Black Wall Street and we want to make Tulsa the epicenter of Black business, wealth, and innovation once again. You can be a part of a close-knit team, working in a fast-paced environment, executing a big vision.

Duties and Responsibilities:

  • Help track Build in Tulsa operational expenses, including working with team members to manage program and event budgets
  • Track receipts and maintain electronic and print files of receipts
  • Manage Build in Tulsa office space and corporate housing, including paying invoices, maintaining occupancy records, stocking the office/housing with supplies and maintaining office equipment
  • File payment request forms for Build in Tulsa expenses and keep track of their execution
  • Assist with Build in Tulsa databases, tracking vendors, partners, entrepreneurs, investors and donors
  • Help manage Build in Tulsa team calendar of events and other activities
  • Take notes in Build in Tulsa internal and external meetings and helping make sure action items are logged in our project management tool
  • Assist in executing Build in Tulsa events, coordinate with vendors, help manage check-in and registrations
  • Coordinate travel arrangements for staff and guests
  • Assist with electronic document storage and appropriate filing and labeling
  • Working with the Director of Operations to arrange team lunches and celebrations
  • Providing logistical support for team retreats and other professional development
  • Develop and maintain relationships with Build in Tulsa partners and throughout the entrepreneurial ecosystem
  • Other duties as assigned


This position reports to the Build In Tulsa Managing Director.

Requirements

Position Requirements


Basic Qualifications:

Education & Experience

  • At least an Associate’s Degree
  • 1-2 years of administrative or operations experience
  • Experience managing databases preferred
  • Excellent written and verbal communication skills
  • Highly adept at personal and professional relationship management and can handle a crisis with a smile
  • Must be able to work some evenings and weekends
  • Adept at spreadsheets and tracking expenses
  • Experience with Gmail, Google Docs, Asana, Airtable, Slack, Eventbrite

Preferred Qualifications:

  • Bachelor’s Degree
  • 2-3 years of administrative or operations experience
  • 1-2 years of experience in project management, including coordinating schedules, managing timelines, and overseeing task delegation within a team setting.

Physical Requirements:

  • Must be able to lift and carry up to 25lbs., for lifting supplies and materials, as needed
  • Position continually requires the ability to talk and hear both in person and over the phone, visual acuity; ability to operate equipment, read, and use a keyboard
  • Position requires sitting, or standing, and working with a computer for extended periods of time

Work Schedule and Location Requirements:

  • This is an in-office position in Tulsa, Oklahoma
  • This position operates full time (40 hrs/wk), Monday-Friday
  • Ability to occasionally work hours outside of 8a-5p for events
  • Occasional need to utilize personal transportation, must maintain valid driver’s license and auto insurance
Salary Description
$24.00 - $28.00 per hour, based on experience